Whether you are an entrepreneur in business for yourself or an aspiring leader in a pubic corporation you must learn the skill of delegation. In both instances it’s about getting others to do part of your work efficiently and for a greater good. Small business will not grow without others to take over part of your duties. In a large organization, you will not get promoted very far unless you show the ability to be a lean manager that effectively leverages and develops human resources.
If you micromanage expect stress for yourself and inefficiency and substandard results for the group you lead. You may spend considerable time putting out fires, working long hours and searching for focus while feeling saturated. Individual members might show lack of skills, experience, motivation, trust and laggard performance.
People don’t delegate for many reasons including, a of lack of organizational skills, old habits, reluctance to take risks, need to control, perfectionism, lack of trust and all sorts of fears such as: being seen as lazy, competition, asking others for help; plus- as with all processes- it often takes considerable up-front effort to properly delegate and execute the tasks involved.
Statistics show that the majority of employees are disconnected from their employer. In other words, they could care less whether the company meets its goals. The good news is that when businesses support their employees’ professional development and personal wellbeing, their morale and commitment improves dramatically.
When you delegate appropriately, you are providing employees the opportunity to develop their job skills. Yet, to skillfully pass tasks down the line, you need to supply the necessary authority, specify the desired outcome and comprehensively train the person who will be doing the job. You will let go of your control but will keep an eye on performance.
o 1) Fact-find- Authority is limited to analyze & report all the facts alternatives so that you can decide the appropriate response.
o (2) Recommend- The person has the authority to gather facts, and recommends a response for your approval.
o (3) Design- Here the person goes a step further and designs the action plan in response to be carried out with your prior approval.
o (4) Execute- The person now gathers the facts, decides, executes appropriate action, then tells you.
By becoming a competent ‘delegator’ you will make the best use of your time and skills allowing you to focus on strategy, coordination and other high-value work. It is also an opportunity to motivate employees since you are offering them to grow and develop to their full potential by trying and testing their skills and resolve. The end result will be increase performance from a group that will show respect for your leadership skills.
Getting the great results we want- whether it be in life or in business- is the sort of elusive topic that fills libraries and seminar rooms. How many New Year’s resolutions have you accomplished so far? How many busted dreams do you keep hidden in dark confines of your mind? How’s all that working for you? This inability to produce results get further complicated when we start dreaming big. Let’s suppose you want to increase sales in your business by say 100% in three months. Just setting goals will not be enough. It will take massive changes in both your thinking and the way you do things. Not everyone is ready for that kind of action. Are you?
The typical pattern begins with a great plan about something you want to achieve in the future; very exciting and large as a mountain. As you begin comprehending the amount of effort it take to get the goals you want a zillion considerations will begin to surface. Instead of owning that mountain by carrying away the small stones first, you rationalize ways to postpone action. You rather wait for the ‘best’ moment, an easier path, or a lucky break (and many other excuses) to avoid facing up to the fact that you are not willing to do what it takes. In the end nothing gets done and the grand future fades away; again.
In order to ‘have’ anything in life we have to ‘do’ something to achieve it. If you want wealth you must invest. If you yearn for love you must first give it away. Before demanding respect you must earn it. Whatever you want, you need to ‘do’ in order to ‘have. There is no other way around it.
is just one part. You must also ‘be’ that person. You must ‘be-come’ the person
who would have the things or qualities that you desire. You must embrace and grow into the beliefs, values
and attitudes that embody that type of a
person. We’ve all heard of the Lotto winner who, within a few years, lost his
millions. He didn’t be-come the “millionaire”.
President-elect Obama and his huge goal of becoming President. In order to HAVE
something like the Presidency of the United States, you have to develop the
beliefs, values and attitudes of a world leader. Likewise you must get rid of
those limiting values and beliefs that hold you back from becoming such a
In Business is the same. If you want high end customers your company must
look and feel high-end. The staff must have the character and personality that
will attract those customers. What is your attitude towards people who like
luxury items or services? Is that attitude helpful and supportive? Think of
what type of person you need to be in order to attract the kind of clients you
want. Do you need to be organized, fun,
friendly, daring, risk taker? If you want amazing customers you must build up
your business into one that will attract amazing customers.
The curious thing is that the 'being' part is not about elaborating strategy or planning some future course of action. Ways of being refer to how are we showing up in life in any given moment. Its a moment to moment decision and although we might not think its that important, there is nothing more important because the present moment is the only thing that exists. Everything else is a fixture of our imagination. By being the type of person you want to be in the future you are getting a sort of a test drive of what you are looking to achieve.
The next time you plan, think about
the Be-Do-Have formula. Who I need to be in order to do in order to have? First
get absolute clarity of what you want.
Then, make a list of things you will need to get done in order to
achieve those goals. Follow up by making
a list of those values, beliefs, strengths and attitudes you need to cultivate
in order to get things done.
Settling now into the ways of being of the person who you seek to be in the future, makes it much easier to take action aligned and consistent with your goals. Walk a mile with the shoes of that other man/woman you want to be. They may be so comfortable you may end up keeping them.
(By Bob Roberts. Bob is a certified business coach with Action COACH, he is based in Hartville, Ohio)
Communicating with Your Team
Have you ever heard people say things like, “Management never lets us know what’s going on,” “Our questions and concerns don’t get through to them” or “They just don’t care. They’re too busy looking out for themselves”? Unfortunately, this lack of communication is typical of the situation in too many organizations and can be solved by remembering this simple but powerful phrase:
"Communication is the response you get."
In other words, it's not what you say but how people respond to what you say that is important. It could be that you are the problem - not those on the receiving end...!
To avoid communication breakdowns, practice these communication principles:
THE RULES OF EFFECTIVE COMMUNICATION
1. Develop trust – It’s not automatically given; it must be earned.
2. Openly communicate more than you have to or need to. Make it your top priority.
3. Be as specific as possible in the words or phrases you use.
4. Supply whatever background information and reasons people need to understand changes.
5. Be absolutely honest with all employees.
6. Actively share information and feelings. (Yes, people have feelings in the workplace too.)
7. Talk to employees as one adult to another (the way you would like a leader to talk to you.)
8. Always solicit ideas, suggestions and reactions from your team.
9. Follow through, always – no exceptions.
10. Recognize that the job of the leader is to remove roadblocks, irritants and frustrations, not to put them there.
Remember team members are important and want to be treated that way. They want to feel that they belong and that their work makes a difference. If they aren’t made to feel this way, they’ll work just hard enough to get by. Don’t let that happen to your company!